CONTRACTS ADMINISTRATOR – Herndon, VA

SUMMARY

Under minimal supervision, manages and coordinates all activities involved in the administration of all contracts, subcontracts, and purchase orders in accordance with Federal Acquisition Regulations (FARs), Uniform Commercial Code (UCC), company policy and procedure, and appropriate standard business practices; will manage and assist in the administration of a variety of contracts to include Firm-Fixed Price (FFP), Cost-Plus-Fixed-Fee (CPFF), Cost-Plus-Award-Fee (CPAF), Time-and-Materials (T&M), Indefinite Delivery - Indefinite Quantity (IDIQ), and negotiate Non-Disclosure Agreements and Teaming Agreements. 

JOB DUTIES

• Manage all activities over a broad spectrum of assigned duties and responsibilities.
• Perform contract/subcontract review, negotiations and interface with customer/vendor contracting personnel.
• Assist with cost proposals to address Request for Proposal (RFP) requirements.
• Review all contract/subcontract modifications and proposals for completeness, compliance and accuracy.
• Monitor performance, funding and payments on assigned contracts.
• Notify management of potential non-compliance and other problems that could have an adverse impact to the company.
• Ensure compliance with all US Government contract reporting requirements.
• Participate in customer business management reviews, focusing on contractual issues.
• Work with legal counsel to advise management on contractual rights and obligations.
• Develop and execute Subcontract Plans.
• Prepare RFP packages for prospective subcontractors, as well as evaluate responses.
• Develop, issue and negotiate subcontract agreements.
• Assist program managers in the oversight of subcontractor/vendor performance.
• Prepare, issue and monitor purchase orders for commercial vendors.
• Ensure compliance regarding Company’s government property system.
• Document best practices and develop policies and procedures that conform to government regulations with the goal of the Company securing formal government approval of its contracting/purchasing system.
• Develop, execute and administer Non Disclosure Agreements and Teaming Agreements.
• Evaluate Organizational Conflict of Interest (OCI) issues.
• Occasional travel as needed to support proposal and negotiation efforts.
• Performs other incidental and related duties as required and assigned.

 

NECESSARY SKILLS AND KNOWLEDGE

• Knowledge of federal and state financial regulations, including Federal Acquisition Regulations (FARs) and Defense Acquisition Regulations (DARs).
• Ability to analyze financial data and prepare financial reports, statements, and projections.
• Ability to work independently within a small company environment.
• Working knowledge of Deltek GCS as a user.
• Ability to work in a team environment and communicate effectively with all levels of the organization.
• Working knowledge of cost accounting standards, pricing, and/or project control.
• Skill in operating personal computer utilizing a variety of computer software, including electronic database systems and MS Office.
• Skill in establishing and maintaining cooperative working relationships with our management team, employees, and clients.

 

MINIMUM QUALIFICATIONS (education, experience, skills)

• Bachelor degree in business, AND
• Seven (7) years experience in contracting and/or purchasing fields with demonstrated application and interpretation of FAR and the development, negotiation, and administration of high-dollar, multi-year, complex contracts and subcontracts.
• accounting or finance, with 3 years as a high level finance business partner involving government contracting. 
• May be subject to a government security investigation and must meet eligibility requirements for access to classified information; requires Secret Clearance at a minimum, with a plus.

 

PREFERRED QUALIFICATIONS (education, experience, skills)

• 10 or more years experience in contracting and/or purchasing fields as noted above.
• Top Secret Clearance